HOSTELS

EXAMINATION RULES - 2001 ABSTRACT FOR STUDENTS

These rules shall hereafter be called Examination Rules of the National Council for Hotel Management & Catering Technology, New Delhi.

These rules shall supersede all the existing rules for such examinations and shall come into force w.e.f. the date of issue.

These rules will be subject to alterations and amendments by the Council only with due notice of one clear academic session.

In these rules unless otherwise repugnant.

Council shall mean the National Council for Hotel Management and Catering Technology, New Delhi.

Examination shall mean any examination conducted by the National Council for Hotel Management and Catering Technology, New Delhi.

Chairman shall mean the Chairman of the National Council for Hotel Management & Catering Technology, New Delhi.

Chief Executive Officer shall mean the Chief Executive Officer of the National Council for Hotel Management and Catering Technology, New Delhi.

Secretary shall mean the Secretary of the National Council for Hotel Management and Catering Technology, New Delhi.

The Controller of Examinations shall mean the Director (Studies) of the National Council for Hotel Management & will be responsible for the conduct of examinations and for making arrangement for declaration of results of the examinations held by the National Council for Hotel Management and Catering Technology.

The Examination Committee shall mean the Committee of the National Council for Hotel Management entrusted with the task of finalizing examination matters.

Superintendent shall mean Superintendent of the Examination Centre.

Institute shall mean Institute affiliated to National Council for Hotel Management and Catering Technology.

Principal shall mean the Head of Institute.

The National Council for Hotel Management and Catering Technology shall conduct the final year the final year Diploma Examination for all the courses affiliated to it. It would also conduct the examinations of the 1st and 2nd year of B.Sc. Hospitality and Hotel Administration course in Hotel Management & Catering Technology and one-year post graduate Diploma, Craft and Certificate Course and for any other short/ full time courses as decided by the Council time to time

The examination shall be held as per event calendar notified each year

The medium of examination shall be English unless specified.

Candidates from Institutions affiliated to the National Council for Hotel Management and Catering Technology and undergoing courses of instructions as approved by the National Council only will be entitled to appear for the Diploma or other examinations subject to the following conditions;

In order to be eligible to take the Council’s examinations (any year or course), a candidate must have;

been on the roll of an affiliated institution for one full academic year/session in the course for which he/she wants to take the examination;

submitted his/her application to the Controller of Examinations through the head of the institution last attended or any other authority nominated by the National Council for Hotel Management and Catering Technology for this purpose;

produced the following certificates signed by the forwarding authority: -

(a) of having attended not less than 75% of the aggregate of all lectures, tutorial classes and Practical held (effective teaching hours/contact hours). Attendance in lectures, Practical and tutorials shall be counted from the date of commencement of session as per Council's calendar.

Note: Industrial Training shall not form part of above and will be treated separately.

(i) Every period of lecture, tutorial, practical, project and workshop work as applicable shall be counted as one unit for the purpose of counting attendance e.g. if a class covers four periods at a time, four units of attendance will be counted.
(ii) Each candidate should have carried out laboratory, practical assignment, project work etc. prescribed in the course taken by him/her to the satisfaction of the Head of the Institution and certified by the Head of that Institution as fit for appearing at the examination as regards progress, conduct and character provided that such candidates have not been debarred from appearing for any examination held by any Government or constituted statutory examination authority in India at the time when examinations are held by the National Council for Hotel Management & Catering Technology.
(iii) A student engaged in extra-curricular and co-curricular activities, with the permission of the Principal (Food exhibitions, Chef competition, education tour etc.) shall be treated as present for the purpose of counting attendance in accordance with the timetable.

(b) When on account of bonafide illness (supported by a Medical Certificate from a Registered Medical Practitioner produced by the candidate at the time of illness or immediately thereafter) or for any other reason deemed sufficient by the Head of the Institution, the total attendance of a candidate falls short upto a maximum of 10 percent of the total working days, the Head of the Institution shall be competent to condone such deficiency in attendance and permit such a candidate to appear for the examination if otherwise eligible.

A candidate who is disallowed from appearing for an examination for not fulfilling the conditions at 4.1.3 (a) and/or (b) above shall be required to fulfil all the conditions afresh, before being entitled to appear for the examination.

A candidate, who fulfils the conditions at para 4.1 above but does not appear for the examination, may at his/her option appear for the subsequent examination as an external student. In such cases the internal assessment put in shall be preserved by the Head of the Institution and presented at the subsequent examination.

Attendance of the students, provisionally promoted to the next higher class, shall be counted from the date of commencement of session.

A candidate having passed an examination shall not be entitled to re-appear for the same examination.

All applications for admission to the examination, which shall be in the form prescribed for the purpose, shall be accompanied by the necessary fee prescribed by the National Council for Hotel Management and forwarded through the Head of the Institution on or before the last date notified by the National Council every year. An additional late fee as prescribed in Rule 5 shall be charged for each late application received in the National Council’s office not later than 15 days after the notified last date and upto 30 days before the commencement of examination.

The National Council will accept no application, which has not been so submitted or is not complete in every respect. The Head of the Institution shall be competent to refuse to forward to the National Council any such application, which is not complete in every respect.

Notwithstanding the forwarding of forms of applications for admission to examination and payment of examination fee through the Head of Institution and allocation of Examination Roll Numbers by the National Council, the Head of the Institution shall be competent to withdraw such applications in respect of those candidates who do not fulfil any of the conditions laid down under para 4.1.3 (a) and (b) above, at any time before the commencement of the examination and to disallow those candidates from appearing for the examination.

Students who wish to continue their studies, after having been out of the institute for not more than two years due to any reason, except those who for adopting unfair means on found guilty for gross indiscipline etc. and having been debarred by the competent authority from appearing in the examination conducted by the National Council, could do so within two weeks from the commencement of the session. The period of absence shall be counted from session to session and not from the date candidate leaves the institution. Attendance for such candidates shall be counted from the date of commencement of session.

No candidate will be allowed to be on the rolls of any institute if he/she fails to clear the whole or any part of each year of the course within three academic years/sessions. Failure to clear the subject(s) in the third and last year/session will in effect result in the candidate being out of the system. Such candidates desirous to continue the course will have to seek fresh admission in the first year of the course as per the manner prescribed therefor by the National Council. Also no candidate for the three-year diploma programme will be allowed to remain on the rolls of any institute for over a period of five years within which time he/she will have to qualify. Candidates failing to do so will be relieved of their enrolment.

In case a candidate is found by the Superintendent of Examinations of having in his/her possession or accessible to him/her papers, books or notes or material which do not relate to the subject of the examination, no action be taken against the candidate. Such a case need not be reported to the Controller of Examinations and may be filed by the Superintendent of Examination after a warning to the candidate not to repeat such action.

A candidate found exchanging answer book or question paper with solution or copying or having in his/her possession or accessible to him/her papers, books or notes or material relating to the subject of the question paper shall be disqualified for a minimum period of one academic session following the examination in question and is liable to be disqualified for a maximum period of three years following the examination in which he/she (deliberately) adopted unfair means. The candidate found to have thus indulged in unfair means shall be deemed to have failed in all subjects. After expiry of the period of disqualification such candidate shall have to reappear in the entire examination.

Even if a candidate voluntarily surrenders to the Superintendent during the course of examination, papers, books or notes or material in his/her possession which are relevant to the examination though may not be of much use, and these were not found or detected by a member of the supervisory staff, he/ she shall be disqualified for a maximum period of two academic sessions.

If a candidate is found talking to another candidate during the examination hours, in the examination room/hall or outside, or found changing his seat without the permission of Examination Superintendent, his/her answer book for that particular paper shall be cancelled at the first instance. If any of the candidates is detected a second time, he/she shall be disqualified for a minimum period of one year.

If an answer book shows that the candidate has received help from another candidate or to have copied from any paper, book or note or material or to have allowed any other candidate to copy from his/her answer book or to have taken the help from the notes written on any part of his/her clothing or body or table or desk or instruments like setsquares, protractors, scales etc., shall be disqualified for a minimum period of two academic sessions.

If a candidate is found guilty of running away or swallowing or destroying any paper or note or material found on his/her or if is found talking to a person outside the examination hall, while going to or return from toilet, the candidate shall be disqualified for a minimum period of two academic sessions.

A candidate found in possession of a solution to a question set in the paper through connivance of any member of the supervisory or any other ancillary staff or some outside agency shall be disqualified for a minimum period of three years. Cases of such alleged misconduct on the part of supervisory or the other ancillary staff shall be reported by the Superintendent to the Administrative Authority concerned for necessary action.

A candidate found guilty of smuggling in an answer book or a continuation sheet, or to take out an answer book or a continuation sheet, shall be disqualified for a minimum period of two academic sessions.

A candidate found using obscene or abusive language in the answer book or found guilty of serious misconduct or misbehaviour towards the Superintendent or any member of the Supervisory staff shall be disqualified for the examination and debarred from appearing in the National Council’s examination for a period of two to five years according to the gravity of his/her misconduct.

In case of impersonation, the candidate who is impersonated shall be disqualified for a minimum period of five academic sessions or for any such period as will be decided by the National Council. The person who impersonates shall be reported to the Police by the Superintendent.

If a candidate is found guilty of deliberately disclosing his/her identity or making distinctive mark in the answer book for that purpose or fails to deliver his/her answer book/continuation sheet before leaving the examination hall, he/she shall be disqualified for a minimum period of one academic session.

If a candidate is found having exchanged the raw or semi or finished product/work for an examination in Practicals, viva-voce or project work or presents to the examiner, a practical or class work notebook, project or tour report which does not belong to him/her, his/her examination for that academic year shall be cancelled.

A candidate found to have attempted or trying to attempt personally or through another person to influence or pressurise an examiner, or any officer or official connected with the examinations, either at the institute or at the National Council, in any matter concerned with the examination shall be disqualified for a minimum period of one academic session.

A candidate, found approaching or influencing or pressurising directly or indirectly a member of the examination committee or any officer or official of the Board, regarding his/her unfair means case shall be disqualified for one more year in addition to the punishment to be awarded according to the rules for him/her having used a particular type of unfair means as detailed in Rule 9.13 above.

A candidate making false statement in any of the examination form shall be disqualified for a period of one year.

A candidate found guilty of having adopted unfair means, but not covered by any of the above rules shall be punished according to the nature of the offence and decision of the National Council shall be final

According to the above rules, disqualification for one academic session or year shall mean that the candidate has failed in all subjects of the examination in which he/she has indulged/adopted unfair means and shall not be allowed to appear in the next annual examination. For example a candidate disqualified for one year for having used unfair means in the Annual Examination 2002 shall be declared fail and will not be allowed to appear in the annual examination 2003, and will be permitted to appear in the annual examination 2004 and onward if otherwise eligible under the rules.

The Examination Committee shall have the right to cancel the Diploma/Certificate of a candidate without any prejudice to its year of award by notification in gazette, if it is discovered at a later stage that the candidate had furnished wrong or false information during the course of his/her study.

A candidate shall be declared to have passed the first, second or third year of 3 year diploma course, post graduate diploma course and craft course examination, if he/she has secured not less than;

a) 40% marks in each of the theory subjects;

b) 50% marks in each of the practical, industrial training, research project, term work & research methodology; and

c) 45% in aggregate.

Note: For the purpose of mark computation, a fraction of half or more than half shall be counted as one.

a)Three year Degree Course: A first or second year candidate who has failed in not more than two subjects only and has secured not less than 45% of the aggregate marks will be provisionally promoted to the next higher class and will be permitted to re-appear in the failed subject(s) in the ensuing examination.

A third year candidate who has failed in not more than two subjects and has secured not less than 45% marks in aggregate will be permitted to re-appear in the failed subject(s) in the subsequent examination.

b)Post Graduate Diploma Courses: A candidate who has failed in not more than two subjects and has secured not less than 45% marks in aggregate will be permitted to re-appear in the failed subject(s) in the subsequent examination.

c) Craft Courses: A candidate who has failed in not more than two subjects and has secured not less than 45% marks in aggregate will be permitted to re-appear in the failed subject(s) in the subsequent examination. However, this will not apply to the Craft course in Food & Beverage Service, since the total subjects incorporated in the syllabus for this course are only two.

The marks secured by such compartmental candidates in research project, industrial training (if any), internal assessment and subjects other than the compartment subjects as obtained in the annual examination will be carried forward for the next examination and such candidates will have to fulfill all the conditions as per Rule 11 for them to be declared as having passed a particular course.

Such candidates will have to clear the subjects (in which he/she has failed) in the subsequent Examination, securing the prescribed minimum aggregate marks.

All failed candidates of the annual examination will be allowed to appear in the next annual examination in all subjects as 'repeater' candidates. In such cases only the marks secured by them in Research Project and industrial training, if any, and incourse assessment will be carried for the next examination. They will also have to fulfill all conditions as laid down in Rule 11 to pass the particular examination.

In case the curriculum has undergone modification or change, the re-appear/repeater candidates will necessarily have to undertake the examination as per the new scheme.

Those candidates who because of being ineligible to appear in any of the National Council Examinations are detained in the 1st, 2nd or final Year class, whether on account of shortage in attendance or for any other reasons will be required to repeat that class as a regular student in the following year and may, if otherwise eligible and if so permitted, appear in the next annual examination.

No person shall be allowed to remain a student in any class of any course affiliated to the National Council for a period longer than three academic sessions, irrespective of the number of examinations taken by him during these three academic sessions or irrespective of the cause of his/her not qualifying for promotion to the next higher class or as the case may be.

The Examination Committee of the National Council while determining the examination scheme of each year of the course will define clearly the distribution of marks fixed for theory and practical and internal assessment.

The internal assessment shall denote performance of the candidate in mid-term examinations held at institute and it shall be reckoned as 20% of the marks allotted to the subject in the final computing of results by the Council. Details of incourse assessment for each year of course are indicated in the examination scheme.

The National Council will after the declaration of results entertain applications from candidates for verification of Theory & Practical on payment of prescribed fee upto 15 days from the date of declaration of result. Applications received thereafter will not be considered.
The period of 15 days will be counted from the date the results are officially declared by the National Council and not from the date on which the results are announced by the institute/actually published in the Newspapers or official gazette. It will be the candidate’s responsibility to see that the application for verification reaches the office of the Controller of Examination by the due date after which no application will be entertained.
Each application should be sent through the Principal and shall be accompanied with a Demand Draft drawn in favor of National Council for Hotel Management and Catering Technology New Delhi payable at New Delhi.

In the middle of the session, as per Academic Calendar, Institute will conduct Mid-Term Examination for all students who fulfill the required attendance percentage. The marks obtained in Mid Term Examination is of grade significance as it contains 30% of the overall marks that means the final composition of marks will be calculated as 70 of final exam and 30 of Mid Term Exam for a maximum of 100 marks.
In any circumstances No Re-Examination will be conduced by the Institute

Existing provision under the examination rules would be adopted, which stipulate that candidates failing in two subjects would be promoted with compartment, while those with three or more subjects would be declared, fail. All candidates of 1st Semester would continue in the 2nd Semester. Fail candidates will repeat the 1st semester after completion of 2nd semester. Compartment candidates can avail opportunity during the 3rd semesters examinations. Candidate must pass all subjects of first year (1st and 2nd semester) to be promoted to third year (5th and 6th semester).

INTERNAL ASSESSMENT & MID TERM

The three year curriculum has been divided into six semesters. The performance of students shall be evaluated through continuous assessment and end semester examinations.
(a) THEORY: With regards to internal assessment, institutes will conduct three theory class tests, the first after completion of around the 5th week of the program, the second test after completion of 10th week of the program and the third after completion of 15th week of the program. Each test would be of 50 marks; while the best two of three tests i.e. 100 marks would be sent to the NCHMCT. Institutes would prepare their own schedule for conduct of the three class tests which shall be announced at the beginning of the semester.
(b) PRACTICAL: For the practical component, minimum seven normal practical classes would be assessed, while marks of best of five would be sent to NCHMCT. Each assessment would be of 15 marks and total five classes would be of 75 marks value. Such seven assessments would be done in the 4th, 6th, 8th, 10th, 12th, 14th and 16th week of the semester. Further, 25 marks will be devoted towards assessment of journal to be prepared in the subjects of Food Production, Food & Beverage Service, Accommodation Operation and Front Office.

EXTERNAL CANDIDATE

It has been recommended to-do away with provision of External Candidate in view of semester program and students would necessarily have to take admission and appear as full-time candidates.